19.10. Address Book

19.10. Address Book Address Book is Mac OS Xs little-black-book program—an electronic Rolodex where you can stash the names, job titles, addresses, phone numbers, email addresses, and Internet chat screen names of all the people in your life
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19.10. Address Book19.10. Address BookAddress Book is Mac OS Xs little-black-book program—an electronic Rolodex whereyou can stash the names, job titles, addresses, phone numbers, email addresses, andInternet chat screen names of all the people in your life (Figure 19-23). Address Book canalso hold related information, like birthdays, anniversaries, and any other tidbits ofpersonal data youd like to keep at your fingertips.Once you make Address Book the central repository of all your personal contactinformation, you can call up this information in a number of convenient ways: • You can launch Address Book and search for a contact by typing just a few letters in the Search box. GEM IN THE ROUGH To Dos and Notes: The Big Sync Whether you edit your To Do list and Notes in your email program (Mail) or your calendar program (iCal), theyre always just one sync away from a Palm organizer, a cellphone, or an iPod. You do the iPod syncing in iTunes, of all places. Just connect the iPod to the Mac, select its icon in the source list, and click the Contacts tab. Scroll to the Calendars area and turn on the calendars you want to copy to the iPod. Finally, click the Apply button in the corner of the iTunes window. Once youve synchronized iPod with Mac, you can find your calendars and To Do items on the iPod at iPod Extras Calendars To Dos. And what about the iPhone? If you have that glorious comination of a .Mac account and an iPhone, your To Do items sync right over from your Mac to the iPhone. Find them on the phone in Mail Accounts .Mac Apple Mail To Do. Note: To Dos and Notes from .Mac mail accounts sit in their own little area of the Reminders list in Mail. Control-click the .Mac ones; in the shortcut menu, youll see options for syncing and editing with your shared calendar. If you check your .Mac mail in a Web browser when youre away from home, you can see (but not edit) the Notes youve created on your Mac. (Your To Do list, however, doesnt show up in the Web-based version of .Mac mail. Yet, anyway. Perhaps thats on Apples own To Do list.)•• Regardless of what program youre in, you can use a single keystroke (F12 is the factory setting, or F4 on aluminum keyboards) to summon the Address Book Dashboard widget (Section 5.13.3.2). There, you can search for any contact you want, and hide the widget with the same quick keystroke when youre done.• When youre composing messages in Mail, Address Book automatically fills in email addresses for you when you type the first few letters. Tip: If you choose Window Address Panel (Option- -A) from within Mail, you can browse all of your addresses without even launching the Address Book program. Once youve selected the people you want to contact, just click the To: button to address an email to them—or, if you already have a new email message open, to add them to the recipients. Figure 19-23. The big question: Why isnt this program named iContact? With its threepaned view, soft rounded corners, and gradient-gray background, it looks like a close cousin of iPhoto, iCal, and iTunes.• When you use iChat to exchange instant messages with people in your Address Book, the pictures youve stored of them automatically appear in chat windows.• If youve bought a subscription to the .Mac service (Section 18.6), you can synchronize your contacts to the Web, so you can see them while youre away from your Mac (Section 6.6). You can also share Address Books with fellow .Mac members: Choose Address Book Preferences Sharing,click the box for Share your address book, and then click the + button to add the .Mac pals you want to share with. You can even send them an invitation to come share your contact list. If you get an invitation yourself, open your own Address Book program and choose Edit Subscribe to Address Book.• Address Book can send its information to an iPod or an iPhone, giving you a little black book that fits in your shirt pocket, can be operated one-handed, and comes with built-in musical accompaniment. (To set this up, open iTunes while your iPod or iPhone is connected. Click the iPod/iPhones icon; on the Contacts or Info tab, turn on Synchronize Address Book Contacts.)You can find Address Book in your Applications folder or (in a fresh installation of MacOS X) in the Dock.19.10.1. Creating Address CardsEach entry in Address Book is called a card—like a paper Rolodex card, with predefinedspaces to hold all the standard contact information.To add a new person, choose File New Card, press -N, or click the + buttonbeneath the Name column. Then type in the contact information, pressing the Tab key tomove from field to field, as shown in Figure 19-24.Tip: If you find yourself constantly adding the same fields to new cards, check out theTemplate pane of Address Books Preferences (Address Book Preferences). There,you can customize exactly which fields appear for new cards.Figure 19-24. If one of your contacts happens to have three office phone extensions, a pager number, two home phone lines, a cellphone, and a couple of fax machines, no problem—you can add as many fields as you need. Click the little green + buttons when editing a card to add more phone, email, chat name, and address fields. (The buttons appear only when the existing fields are filled.) Click a fieldsname to change its label; you can select one of the standard labels from the pop-upmenu (Home, Work, and so on) or m ...