Chapter 19. Mail and Address Book Email is a fast, cheap, convenient communication medium.

Chapter 19. Mail and Address Book Email is a fast, cheap, convenient communication medium. In fact, these days, anyone who doesnt have an email address is considered some kind of freak.
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Chapter 19. Mail and Address Book Email is a fast, cheap, convenient communication medium.Chapter 19. Mail and Address BookEmail is a fast, cheap, convenient communication medium. In fact, these days, anyonewho doesnt have an email address is considered some kind of freak.If you do have an email address or two, youll be happy to discover that Mac OS Xincludes Mail, a program that lets you get and send email messages without having towade through a lot of spam (junk mail). Mail is a surprisingly complete program,redesigned for Mac OS 10.5, and its filled with shortcuts and surprises around every turn.And this desktop post office offers more than just mail—among other things, you canalso use the program as a personal notepad and a newsreader for your favorite Web sites.Not bad for a freebie, eh?19.1. Setting Up MailWhat you see the first time you open Mail may vary. If youve signed up for a .Macaccount (and typed its name into the .Mac pane of System Preferences), youre all readyto go; you see the message viewer window described on Section 19.2.1. If you dont getthe offer to set up an account, choose File Add Account to jumpstart the process.(Thats also how you add other accounts later.)If you get your mail from some other service provider, like Verizon, Comcast, Gmail,Yahoo, or whatever, Mail setup is almost as easy. Apple has rounded up theacronymladen server settings for 30 popular mail services and built them right in.All you have to do is type your mail name and password into the box (Figure 19-1). IfeMail recognizes the suffix (for example, @gmail.com), and if Automatically set upaccount is turned on, then Mail does the heavy lifting for you.Figure 19-1. Leopard Mail takes the pain, agony, and acronyms out of setting up anemail account on your Mac. Forget about remembering your SMTP server address (or even what SMTP stands for), and just type your email address and password into the box. If you use a mainstream mail provider like Gmail, Hotmail, Yahoo,Comcast, or Verizon, Mail configures your account settings automatically after you click the Create button.Now, if you use a service provider that Mail doesnt recognize when you type in youremail name and password—you weirdo—then you have to set up your mail account thelong way. Mail prompts you along, and you confront the dialog boxes shown in Figure19-2, where youre supposed to type in various settings to specify your email account.Some of this information may require a call to your Internet service provider (ISP).Heres the rundown: • Account Typeis where you specify what flavor of email account you have. See the box on Section 19.2 for details; check with your ISP if youre not sure which type you have. • Account Descriptionis for your reference only. If you want an affectionate nickname for your email account, type it here. • Full Name(shown in Figure 19-1) will appear in the From: field of any email you send. Type it just the way youd like it to appear. • Email Addressis the address you were assigned when you signed up for Internet services, such as billg@microsoft.com. • Incoming Mail Server, Outgoing Mail Serverare where you enter the information your ISP gave you about its mail servers. Usually, the incoming server is a POP3 server and its name is related to the name of your ISP, such as popmail.mindspring.com. Figure 19-2. These dialog boxes let you plug in the email settings provided by your ISP. If you want to add another email account later, choose File Add Account, and then enter your information in the resulting dialog box. (Or, if you like doing things the hard way, choose Mail Preferences Accounts tab, click the + in the lower-left corner of the window, and enter your account information in the fields on the right.) The outgoing mail server (also called the SMTP server) usually looks something like mail.mindspring.com. • Outlook Web Access Serverappears only if you choose Exchange for the Account Type. You can get the name of this server (also known as an Internet Information Server, or IIS) from your network administrator. • User Name, Password. Enter the name and password provided by your ISP. (Often, theyre the same for both incoming and outgoing servers.)Click Continue when youre finished.Mail can also import your email collection from an email program youve used before—Entourage, Thunderbird, Netscape/Mozilla, Eudora, or even a version of Mac OS X Mailthats stored somewhere else (say, on an old Macs hard drive). Importing is a big help inmaking a smooth transition between your old email world and your new one.Figure 19-3. If you go to File Import Mailboxes, Mail offers to import your oldemail collection from just about any other Mac email program (top). You can even specify which email folders you want to import (bottom). When the importingprocess is finished—and it can take a very long time—youll find precisely the same folders set up in Mail.To bring over your old mail and mailboxes, choose File Import Mailboxes. Figure19-3 has the details. UP TO SPEED POP, IMAP, Exchange, and Web-based Mail When it comes to email, there are four primary flavors of servers (Internet computers that process email):POP (also known as POP3), IMAP (also known as IMAP4), Exchange, and Web-based. Each has its own distinct taste, with different strengths and weaknesses. (AOL mail could be considered a fifth kind, but if you follow the instructions at http://members.aol.com/adamkb/aol/mailfaq/imap/applemail.html, you can read your AOL mail as if it came from a ...