Different or Missing Features

Different or Missing Features Although Outlook and Outlook Express are both email clients owned by Microsoft, different product groups developed them and
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Different or Missing Features[ Team LiB ]Different or Missing FeaturesAlthough Outlook and Outlook Express are both email clients owned by Microsoft,different product groups developed them and, as a result, there are some differences inhow some features work in Outlook compared to Outlook Express.Outlook Express is a nice little email program; it does many things well and its small andfast. It has some features that many users enjoy, but some of those features work a bitdifferently or are not available in Outlook. This section attempts to cover most of thedifferences so that you dont waste time trying to figure out how to turn on the feature inOutlook.View Images InlineThe Outlook Express feature that most people seem to miss the most is inline preview ofimages. This feature previews images attached to messages at the end of the message,eliminating the need to open the attachment. Outlook doesnt support inline previews.When selected, an image should open in the Windows Image and Fax Viewer when youuse the default Windows settings.Automatically Add Addresses to the Address BookOutlook Express has an option in Tools, Options, Send that enables you to automaticallyadd to your address book anyone to whom youve sent a reply. Outlook 2003 doesnt havethe capability to do this, and for good reason: Doing so often results in a folder full ofaddresses that you might never need again.When you want to add an address to your address book, right-click on an address andthen choose Add to Contacts Folder. You arent limited to adding only addresses in theTo and CC fields when you reply—this trick works on the To, From, or CC fields in anymessage in your inbox.If you need to automatically save addresses to your address book, add-ins that use rules toautomate this for you are available. Look at www.ornic.com for Exlife or custom actionsfor Outlooks Rules Wizard, or at www.slipstick.com for a list of current add-ins. Using arules-based method gives you more control over the addresses that are added, such asonly those that use certain keywords in the subject.View Contacts in the Outlook Express WindowOutlook Express enables you to include a Contacts pane in the Outlook Express window,just below the folder list in the lower left of the screen. Outlook doesnt support thisfeature.SignaturesSignatures are not imported when you import an Outlook Express account to Outlook.Youll have to re-create the signatures in Outlook. Hour 5, Working with Email, shows you how to create signatures in Outlook.Understanding AutoComplete and Automatic ResolutionAutoComplete is the feature that remembers an email address that has been typed into theTo, CC, or BCC field. In Outlook Express, AutoComplete remembers addresses stored inthe Windows Address Book. Outlooks AutoComplete remembers every address you typeinto the address fields. As you begin typing an address in an address field, a list ofpreviously used addresses is displayed (see Figure 24.3).Figure 24.3. Outlooks AutoComplete feature displays previously used addresses as you type.Right-click on names underlined with a wavy red line and select the correct person fromthe menu. The next time you enter the same text, it will resolve to the last used addressand will be underlined with a green dotted line.Outlook also includes automatic name resolution, which attempts to resolve names typedinto the address fields with entries found in the Outlook Address Book. When you type ina name, or even just part of a name, Outlook looks for a match in your address book. If itfinds a single match, it automatically resolves the address for you. If more than onematch is found, Outlook underlines it with a wavy red line, as shown in Figure 24.3.Addresses that Outlook resolves are added to the AutoComplete cache list. The next timeyou need to send a message to that address, type just the first few letters of the name andselect it from the AutoComplete cache list. When a misspelled or old address appears in the AutoComplete list, use the arrow keys to select the incorrect entry and press the Delete key. If you have a lot of incorrect entries, find and delete the *.NK2 file for your profile. Youll find it at C:\Documents and Settings\username\Application Data\ Microsoft\Outlook. You can also copy the AutoComplete list and use it with other profiles.Receiving Blocked AttachmentsBoth Outlook and Outlook Express now block some types of attachments in an attempt toprevent the spread of viruses. In Outlook Express 6, you can disable this feature at Tools,Options, Security, Do Not Allow Attachments to Be Saved or Opened That CouldPotentially Be a Virus. You can leave it enabled and choose Forward when you need toaccess a blocked attachment and then open or save the attachment.Accessing blocked attachments isnt quite so easy in Outlook. It doesnt have a setting tocompletely disable attachment blocking, and you have to edit the Registry to unblockattachments. If youre not into Registry editing, get Attachment Options fromwww.slovaktech.com.See http://www.slipstick.com/outlook/esecup/getexe.htm for more ways to work withblocked attachments and http://www.slipstick.com/outlook/esecup.htm to learn moreabout the security features in Outlook.Using Group Address ListsThe Windows Address Book uses what it calls a group when you want to create anaddress list that contains several individual addresses. Outlook calls this feature adistribution list. They are identified as bolded entries in the Outlook Address Book and,with the Reading Pane enabled in the Contacts folder, you can see the distribution listmembers without opening the distribution list.Saving Your Account SettingsOutlook Express saves and restores your account settings from the ...