First Look 2007 Microsoft Office System P2

Time for Something Newworksheet become available in the user interface (see Figure 1-2). Options related to other worksheet tasks (for example, sorting or filtering data) are completely out of the way (not simply grayed-out). This simplifies the work area and shows users only what they need related to the task at hand.
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First Look 2007 Microsoft Office System P2 Chapter 1: Time for Something New 13 worksheet become available in the user interface (see Figure 1-2). Options related to other worksheet tasks (for example, sorting or filtering data) are completely out of the way (not simply grayed-out). This simplifies the work area and shows users only what they need related to the task at hand. Figure 1-2 The user interface displays only what you need to accomplish a specific task. Tip For a detailed look at each of the features in the new Microsoft Office system user interface, see Chapter 2.Legacy Mode and Keyboard Support If you are the type of user who prefers using the keyboard over the mouse (and there are many of us out here!), you will be pleased to know that the 2007 Microsoft Office system includes a number of features for keyboard lovers. ■ First, every keyboard shortcut you use in previous versions of Microsoft Office works exactly the same way in the 2007 release. ■ Second, new KeyTips show you quick keys you can use to navigate through the user interface without using the mouse. ■ And finally, the Microsoft Office system includes a Legacy mode that users can turn on to bring keyboard accelerators to life. All the keyboard accelerators you’re familiar with will work with the 2007 Microsoft Office system.Create It Once; Use It Many Times Because the 2007 Microsoft Office system is built completely on the new Office Open XML file format, you can use the documents and data files you create in the Microsoft Office system in a variety of other applications. Consider this: you spend a lot of time perfecting the annual report for your small business. You’ve got the phrasing just right; you love the images you selected; the template includes all the formats you want to use in your other business documents.14 Part I: Introducing the 2007 Microsoft Office System As you create marketing brochures throughout the year, you can use the text you created in your annual report without cutting and pasting. Why? Because it’s saved as XML data, and you can pull that data directly into your brochure template in Office Publisher 2007. When you want to create an Office PowerPoint 2007 presentation to show potential investors how efficient your operation is, you can pull from that annual report (and the Office Excel 2007 worksheets that provided the financial data) because everything is saved as XML data. Not only does the new Office Open XML format save you time and trouble but it also decreases the margin for error that is introduced when you have to rekey information or copy and paste portions of files from one document to another. You can work smarter, easier, and faster—and produce more accurate results because of the Office Open XML format in the 2007 Microsoft Office system.Coming Next In the next chapter, you’ll learn more about that various aspects of the new 2007 Microsoft Office system user interface. Read on to find out about the changes in the UI, as well as the new contextual commands, Galleries, Live Preview, and much more. Chapter 2 A New Look What you’ll find in this chapter: ■ Learning the landscape: The new user interface ■ The new File menu ■ Using the Quick Access toolbar ■ New view controls ■ Keyboard support The most talked-about change in the 2007 Microsoft® Office system—the one the public was so excited to see for the first time—is the revolutionary change in the Microsoft Office system user interface. As you learned in Chapter 1, a great amount of research, testing, thought, and effort went into designing an end user experience that puts the needs of the information worker (or business owner or manager) at the center. In other words, the software is sup- posed to work the way you do. To accomplish that goal, the way the programs interact with you must be smooth and seamless. Commands need to be easy to find; the right tools must show up when you need them; and the work area must be open and uncluttered so you can focus on the most important task at hand—completing your project, not wrangling with multilevel menus and bottomless nests of dialog boxes.Learning the Landscape: The 2007 Microsoft OfficeSystem User Interface The design of the 2007 Microsoft Office system user interface includes fully a dozen new features that will ultimately make working with your favorite applications less work. If that seems counterintuitive (12 new features will make things easier?), keep reading. This section shows you how each component fits into the overall goal of simplifying and streamlining your options so you always have what you need for your current task. Tip Why do we need an easier interface? When you consider that the original version of Microsoft® Office Word (1.0) had only about 100 commands, and the most recent version, Office Word 2003, includes more than 1500, it’s easy to understand how the sheer number of features has outgrown the original menu system. To find some commands, you have to hunt through menus, multiple submenus, and dialog boxes. The new 2007 release user interface brings the commands to you—with more power, more flexibility, and software that anticipates what you need and when you need it. 1516 Part I: Introducing the 2007 Microsoft Office SystemUsing the New User Interface If you’ve been working wi ...