Migrating Accounts and Settings

Migrating Accounts and Settings After the Office or Outlook installation is complete and you open Outlook for the first time, itll ask whether you want to import the email accounts it found.
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Migrating Accounts and Settings[ Team LiB ]Migrating Accounts and SettingsAfter the Office or Outlook installation is complete and you open Outlook for the firsttime, itll ask whether you want to import the email accounts it found. If you choose Yes,your account settings are imported to Outlook. If you choose No, you can import theaccount settings at a later date, using File, Import and Export. When you have multiple email accounts in Outlook Express, the dialog enables you to choose between importing all of your email accounts or selecting one of the accounts to import.When you choose to import your Outlook Express accounts, Outlook imports youraccount settings, email, and rules into Outlook. Saved passwords arent imported, so the first time you check for email using Outlook, youll have to re-enter your password for each account.After the import is completed, a dialog asks whether you want to make Outlook yourdefault email client. Although Outlook works just fine for most things when OutlookExpress is the default email client, if you want Outlook to handle mailto URLs or useWords mail merge, you must set it as the default. The default mail program setting applies to all user accounts on the computer.If you chose No or imported only one account when you first opened Outlook and nowwant to import the other account settings, use Outlooks File, Import and Export menuselection to open the Import and Export Wizard. To use Import or Export, you must have both Outlook and Outlook Express accounts configured on your computer.Choose Import Internet Mail and Addresses on the Import and Export Wizard to open theOutlook Import tool (see Figure 24.1). From this screen, you can choose whether toimport your email, address book, or rules from Outlook Express to Outlook. Figure 24.1. You can use the Import and Export Wizard to import your Outlook Express account settings or to import just your email, address book, and rules.To confirm that the account settings that Outlook imports are correct: 1. Open the accounts dialog using Tools, E-mail Accounts. 2. On the E-mail Accounts screen that appears, select View or Change Existing Accounts and click Next. 3. Select the imported account and choose Change. 4. When the Internet and E-mail Settings dialog opens, you can use the available fields to re-enter your password. 5. Choose More Settings and select the Advanced tab to confirm your other account settings. If youre using IMAP accounts, verify that the port settings on the Advanced tab are correct.When importing contacts, you can let Outlook check for duplicates as it imports orimport all contacts, which might result in duplicate contacts.In some cases, you might choose to import duplicates and compare and delete theduplicates yourself. The easiest way to know which items are new and potentiallyduplicated is to add the Modified Date field to your view. All imported items have acurrent modified date, so you can use a custom view to group or sort duplicates togetherand then use the Modified Date field to identify the new contacts.To add the Modified Date field to your Outlook view: 1. Close the Reading Pane or slide it to the right so that the message list uses single lines. 2. Right-click on the row of field names, choose Customize Current View, and then choose Fields. 3. From the Select Available Fields from list, choose Date/Time fields, and then Add the modified field to your view. 4. Click OK twice to return to the folder and sort by the Modified Date field. Youll need to continue to use Outlook Express for reading newsgroups. You can open it using any shortcut in Windows or edit the shortcut to make it work only as a newsreader. You have the choice of two switches to convert Outlook Express to news-only mode: /outnews and /newsonly. The only difference is what the title bar and startup page call the newsreader. Add either switch to the command line so that it looks like this: C:Program FilesOutlook Expressmsimn.exe /newsonlyMoving Email to OutlookExporting messages from Outlook Express to Outlook gives you the option to choose thefolders that you want to copy to Outlook. Access the Export dialog from OutlookExpresss File, Export, Messages menu choice.Choose All Folders or Selected Folders. If you choose Selected Folders, hold down theCtrl key to select multiple folders (see Figure 24.2). Figure 24.2. Use the Export Messages dialog to export messages from Outlook Express to Outlook. When the export is initiated from Outlook Express, you can select the folders you want to include in the export.With previous versions of Outloo ...