Outlook 2007 Inside Out P2

Microsoft® Offi ce Outlook® 2007 sports a lot of new features that improve usabilityand add functionality. What’s more, many of the familiar features in earlierversions have been revamped or fi ne-tuned in Offi ce Outlook 2007. All of these changescome together to make Outlook 2007 an outstanding tool for communication, time andinformation management, and collaboration.
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Outlook 2007 Inside Out P2 CHAPTER 1 What’s New in Outlook 2007A New Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 E-Mail Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Instant Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 Color Categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Calendar Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Collaboration and Sharing Improvements . . . . . . . . . . . 12 icrosoft® Office Outlook® 2007 sports a lot of new features that improve usability M and add functionality. What’s more, many of the familiar features in earlier versions have been revamped or fine-tuned in Office Outlook 2007. All of these changes come together to make Outlook 2007 an outstanding tool for communication, time and information management, and collaboration. If you are an experienced Microsoft Outlook user, one of your first questions is no doubt, “What’s new in Outlook 2007, and how do I find all of these new features?” That’s what this chapter is all about. While we don’t cover every little change or nuance of the new Outlook 2007 interface or new and improved features here, we offer a broad overview of the new features in Outlook 2007 to help you get up to speed quickly. Let’s start with the most obvious—the user interface.A New Interface Certainly the most obvious difference in all of the 2007 Microsoft Office system applications is their new interfaces. Like the other Microsoft Office system applications, Outlook 2007 sports a new interface. In some ways, however, the differences in Outlook 2007 are not as pronounced as they are in some of the other applications, such as Microsoft Office Word 2007. Outlook 2007 blends some new interface components with improvements to its existing components to achieve a new look and feel. Fortunately, you should be able to become comfortable with this new look and feel in a short time. Once you’ve made that transition, you’ll come to really appreciate the new interface. Let’s take a look at the biggest difference from earlier versions—the Ribbon. The Ribbon Unlike some of the other Microsoft Office system applications, the main Outlook 2007 window uses a familiar menu bar and toolbar combination to give you access to commands, options, and tools in Outlook 2007. These other applications, such as 3 4 Chapter 1 What’s New in Outlook 2007? Office Word 2007, use a new feature called the Ribbon to give you quick access to commonly used features. Outlook 2007 does make use of the Ribbon, however, as you can see in Figure 1-1. The new message form is one of the many forms in Outlook 2007Chapter 1 that sports a Ribbon rather than the more familiar menu bar/toolbar combination. Figure 1-1. The Ribbon makes commands and features easily discoverable. The Ribbon is something of a paradigm shift. Rather than provide a linear menu list of commands, the Ribbon divides features onto individual tabs, each of which comprises tools with related functions. For example, all of the tools that relate to inserting items into a new message are located together on the Insert tab of the new message form. Each Ribbon tab is divided into groups, and each group organizes the features for a specific function. On the Message tab of the new message form, for example, the Basic Text group organizes the tools you use to format text in the message. Is the new Ribbon design good or bad? After you spend the time to become familiar with it, you’ll probably come to the conclusion that the Ribbon is an improvement over the “old” interface. The Ribbon helps expose some useful and powerful features that many people never used because they weren’t aware they existed or they didn’t take the time to dig through the menus to find them. The Navigation Pane The Navigation Pane was fi rst introduced in Microsoft Outlook 2002 as part of Microsoft Office XP and took the place of the Outlook Bar. The Navigation Pane gives you quick access to all of your Outlook 2007 folders (Inbox, Calendar, and so on) and adapts depending on which folder you are using. For example, when you open the Calendar folder, the objects offered in the Navigation Pane change to reflect features availabl ...