[ Team LiB ] Creating Your Own Command Bars

[ Team LiB ] Creating Your Own Command Bars One of the most powerful features in Office is the capability to customize your workspace so that you can have the tools you need the most at your fingertips and remove the tools you dont use. Creating a Custom Toolbar Creating a custom toolbar is as easy as opening the Customize dialog, selecting the Toolbar tab, and choosing New. Enter a name for your toolbar in the New Toolbar dialog box that appears, click OK, and youve created a new toolbar (see Figure 16.11). For the toolbar to be useful, you...
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[ Team LiB ] Creating Your Own Command Bars[ Team LiB ]Creating Your Own Command BarsOne of the most powerful features in Office is the capability to customize yourworkspace so that you can have the tools you need the most at your fingertips and removethe tools you dont use.Creating a Custom ToolbarCreating a custom toolbar is as easy as opening the Customize dialog, selecting theToolbar tab, and choosing New. Enter a name for your toolbar in the New Toolbar dialogbox that appears, click OK, and youve created a new toolbar (see Figure 16.11). For thetoolbar to be useful, you must add tools to it, either by dragging tools from other toolbarsor by adding new tools to it. Figure 16.11. Use the Toolbars tab to create or delete custom toolbars and to reset the default toolbars to their original settings.By default, a new toolbar floats on the screen; youll have to move it to one of the edgesof the window if you want it docked. Custom toolbars are listed with the other toolbarswhen you choose View, Toolbars or use a right-click to show the toolbar list. You canuse this menu to show or hide your toolbars. Custom toolbars arent just for the main Outlook window. You can create them for any Outlook folder or form except note forms. When you create folder-specific toolbars, only the tools that can be used in that folder will display on your toolbar. For example, when youre in the Notes folder, a custom Quick Flag toolbar will display without buttons because Notes doesnt support Quick Flags.Adding Tools to Custom ToolbarsAfter youve created a custom toolbar, its time to add tools to it. Switch to theCommands tab and browse the categories and commands to find the tools you want onyour new toolbar. For example, if youd like to make a toolbar that contains just the toolsyou use from the Standard and Advanced toolbars, you can drag tools from those twotoolbars to create a single custom toolbar. When youre creating hyperlink buttons, drag any button from the Commands list or choose one with an icon that will match your hyperlink, such as a document icon if youre going to hyperlink to a document or a folder icon for a hyperlink to a network folder.Renaming and Deleting Custom ToolbarsIf you discover the name you gave your custom toolbar isnt descriptive or is misspelled,select the toolbar by name from the Tools, Customize, Toolbars tab list and choose theRename button, as shown in Figure 16.11.If you decide you really dont need your custom toolbar any longer, select it and click theDelete button, and the toolbar is gone. After you delete a custom toolbar, you cantrestore it—youll have to create a new one.Task: Create a Custom ToolbarWhen there are commands you use often, you might want to create custom toolbars sothat your frequently used commands are together on one toolbar.One custom toolbar youll probably find very useful is a toolbar containing buttons forthe different colored Quick Flags. You can label each flag color with a name, such asImportant, ASAP, Read Later, or another descriptive label: 1. Open the Customize dialog using the Tools, Customize menu selection. 2. Select the Toolbars tab, if its not already selected, and choose the New button. 3. Enter a name for your toolbar. Because Im making a custom toolbar for Quick Flags, Im calling my toolbar Flags. Click OK after entering a name. A new toolbar is created next to the Customize dialog. 4. Choose the Commands tab. 5. In the Categories list, choose Actions. 6. Scroll down the Commands list and look for the flag commands. 7. Drag each of the flag color commands to the Flags toolbar. 8. Drag the Clear Flag and Add Reminder commands to the toolbar (see Figure 16.12). You dont need to add a Flag Complete button because one click on a flag completes it. Figure 16.12. Create a custom toolbar for Quick Flags. 9. Right-click on each flag button on the toolbar and change the Name field to the description you want to use for the flag color. For example, Im using Important for the red flag. Add an ampersand (&) before the character you want to use as the Alt+ shortcut, for example, Impor&tant. 10. Select Image and Text so that you can see the name and flag color on the button. 11. Close the Customize dialog when youre finished editing the toolbar.Drag the toolbar to any edge of the window to dock it or let it float on the screen.[ Team LiB ]