[ Team LiB ] Using Your Email Accounts [ Team LiB ] Choosing an Email Editor Outlook has two email

[ Team LiB ] Using Your Email Accounts [ Team LiB ]Choosing an Email Editor Outlook has two email editors to choose from, with Word set as the default email editor. The Outlook editor, which is included with Outlook, offers basic editing and word processing capabilities. The Word Editor, which has all the editing features of Word, including grammar and spell check as you type, and signatures that automatically change with the account type. To select an email editor, choose Tools, Options, Mail Format (see Figure 5.1). To make Outlook your email editor, clear the check box labeled Use Microsoft...
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[ Team LiB ] Using Your Email Accounts [ Team LiB ] Choosing an Email Editor Outlook has two email[ Team LiB ]Using Your Email Accounts[ Team LiB ]Choosing an Email EditorOutlook has two email editors to choose from, with Word set as the default email editor.The Outlook editor, which is included with Outlook, offers basic editing and wordprocessing capabilities. The Word Editor, which has all the editing features of Word,including grammar and spell check as you type, and signatures that automatically changewith the account type.To select an email editor, choose Tools, Options, Mail Format (see Figure 5.1). To makeOutlook your email editor, clear the check box labeled Use Microsoft Office Word 2003to Edit Email Messages.Figure 5.1. Choose your email editor and message format using the Tools, Options, Mail Format dialog.With the exception of features found only in Word, such as spell checking as you type,the Outlook Editor and Word have the same basic features, although theyre often foundon different menus.One example is Options. In Word, the Option button includes options for E-mailSignature, Stationery, and Show/Hide the From and BCC headers. Using the Outlookeditor, these options are on the View menu (headers) and the Insert menu (signatures). Asecond example is message format. Using Word, you can choose between HTML, RTF,and plain text from a toolbar button and can quickly change formats on the fly (see Figure5.2). With the Outlook editor, you have to use the Format menu and switch to Plain Textwhen switching between HTML and Rich Text options. Figure 5.2. Although there are many minor differences between Outlooks editor and Words interfaces and the location of menus and options, there are many similarities as well.Using Outlooks Email EditorOutlooks editor is generally believed to be faster and to use fewer resources, althoughmost people wont notice any difference in speed. This editor has limited spelling andAutoCorrect capabilities. You have to check your spelling using F7 or configure Outlookto spell check before sending; it doesnt spell check as you type. AutoCorrect works onlywith plain text and RTF, not HTML-formatted messages.The Outlook editor provides basic email signatures, including the ability to assigndifferent signatures to different email accounts, but it doesnt automatically change thesignature when you select a new sending account.You have to use the Outlook editor when designing custom forms.[ Team LiB ]Outlook supports several common email protocols, including POP3, IMAP, HTTP, andExchange Services. Many times you dont have a choice in the type of email accountyoull use with your Internet access account, but you might have access to other accounttypes through a Web hosting company or free email services.The majority of Internet email accounts use POP3, which is short for Post Office Protocolversion 3. POP3 is the Internet standard for email, and is supported by almost all mailserver software. POP3 mail is typically downloaded from the email server and storedlocally on your PC. IMAP, or Internet Mail Access Protocol, is a server-based mailboxstore that is growing in popularity and, like POP3, has support from many mail servers.Copies of the messages are downloaded to your email client and you can access yourmessages from anywhere. Although many mail servers support both POP3 and IMAPprotocols, most Internet service providers configure only one, usually POP3, forsubscribers to use.Several years ago, Microsoft developed HTTP, a proprietary email protocol to use withWeb-based email accounts. Like IMAP, messages are stored on the email server and auser downloads copies of her messages to her local machine. The difference is that HTTPuses port 80 to access the mailbox and IMAP uses port 143. Because port 80 is also usedfor Web browsing, only one port needs to be opened on the firewall, which increasesnetwork security. At this time, only Hotmail and MSN support HTTP access to emailusing an email program.Exchange Services encompasses two types of access to your mailbox. Traditional MAPIaccess is typically used within LANs and supports special Outlook folders, such asContacts and Calendars, which are not supported by IMAP and POP3. Security-consciouscompanies prevent access to mailboxes across the Internet, except when using a VPN(Virtual Private Network) connection. Outlook 2003 supports a new protocol: RPC overHTTP (Remote Procedure Call over Hypertext Transfer Protocol). RPC over HTTPprovides MAPI (Messaging Application Programming Interface) access to your mailboxusing port 80, the same port used by Web servers, thus providing the same emailexperience to remote users that is enjoyed by local users. Although RPC over HTTPsounds great, it has one major limitation. Its supported only in Exc ...