Using Multiple Profiles

Using Multiple Profiles Using Outlook 2003, you can create as many profiles as you need. Youll most often create more profiles when more than one person shares a computer. Because Outlook 2003 supports multiple email accounts
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Using Multiple ProfilesUsing Multiple ProfilesUsing Outlook 2003, you can create as many profiles as you need. Youll most oftencreate more profiles when more than one person shares a computer. Because Outlook2003 supports multiple email accounts, youll need more profiles only when you need toconnect to more than one Exchange server or want to keep email from different accountsseparated without using rules. Changing Windows logons just to check email can be annoying when youre using Windows 2000; its easier to use one Windows logon and multiple Outlook profiles. Windows XPs Fast User Switching (FUS) allows other Windows users to log on without closing the first Windows session. They can switch to their Windows account and check their email. When using separate Windows user accounts, each user can have her own Outlook profile, including separate email signatures.New profiles are also used for troubleshooting problems, such as when you haveproblems loading Outlook. One of the first things you should try when troubleshooting isa new profile (not a copy of your old one). Start with your default account and if Outlookloads properly, add any additional accounts to the profile, configure your signatures andother settings for the new profile, and then delete the old profile.There are two ways to access the profile dialog: • Use the Control Panel Mail applet by Choosing Start, Control Panel to open the Control Panel. If you use Windows XP and Control Panel categories, look in the User Accounts group for the Mail applet. • Right-click on Windows XP Start Menu Outlook icon and choose Properties.Choose Show Profiles to open the Profiles dialog as shown in Figure 2.9. Choose Add tocreate new profiles, or Properties to look at the settings of the selected profile. Eitherchoice opens the dialogs shown. Figure 2.9. Use the Mail dialog to manage your Outlook profiles. Select a profile to use as your default profile, if desired.If you have old profiles you no longer use, select the profile name and then click Deleteto remove it. Use Copy to create a copy of an existing profile. However, its often betterto create a new profile instead of copying an existing one, especially if Outlook seems tohang or crash often.