Using Smart Grouping

Using Smart Grouping If you looked closely at the message list (middle section) in Figure 1.1, you noticed the date groups.
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Using Smart Grouping[ Team LiB ]Using Smart GroupingIf you looked closely at the message list (middle section) in Figure 1.1, you noticed thedate groups. Outlook uses a new view structure that groups messages by the sort field.Youll see natural language words describing the date groups: Today, Yesterday, Sunday,Saturday, Last Week, Two Weeks Ago, and so forth. On occasion, you might even see messages grouped in Tomorrow. This happens when the senders date is set ahead and you use IMAP or HTTP mailboxes and download only message headers. Outlook normally reads the received date, but when only headers are downloaded, it reads the sent field instead.When a different field, such as the From field, is selected for sorting, the messages aregrouped by the display name in the From field. Click on the Arranged By field at the topof the message list to select a different field to group by. Disable grouping by choosingShow in Groups on the menu; select the menu option again to re-enable it.Select Custom to bring up the Customize View menu. The button at the very bottom,Reset Current View, resets all the current view settings to their defaults, except yourgroup header shading.Although the custom view settings are explained more completely in Hour 3, the OtherSettings button contains the settings that control the look and feel of the list view andReading Pane.Use the options in the Other Settings dialog to change the look of the list view. Youmight want to select Shade Group Headings to add some color to the group headers sothat you can see them more easily. Change the Reading Pane position and show or hidethe headers in the Reading Pane using this dialog.[ Team LiB ]