Using the Navigation Pane

Using the Navigation Pane The Navigation Pane combines the Outlook Bar and Folder view from previous versions of Outlook into one column. It provides the following layouts:
Nội dung trích xuất từ tài liệu:
Using the Navigation Pane[ Team LiB ]Using the Navigation PaneThe Navigation Pane combines the Outlook Bar and Folder view from previous versionsof Outlook into one column. It provides the following layouts: • A tree view of all mail folders with Favorite Folders shortcuts. • Folder-only views for the Contacts, Notes, Tasks, and Journal folders. Folders are listed by name; subfolders are not indented or otherwise identified as subfolders. • Folder view for Calendar folders only. Calendar thumbnails are included in the Navigation bar. Select check boxes to display multiple calendars side-by-side. • Folder list view includes all folders. If you use Exchange Server, this is where youll find your public folders. • Shortcuts that provide the functionality of the Outlook Bar found in older versions of Outlook.Buttons at the bottom of the Navigation Pane provide easy access to your Outlookfolders. Youll probably want to slide the buttons down to provide more space for yourfolder lists. You can also select which buttons to show. Enabling the Current Viewselection list displays a list of the views available for your folder following the folder listin the Navigation Pane.Customizing the Navigation PaneBy default, the Navigation Pane uses large buttons for Mail, Calendar, Contacts, andTasks, with smaller icons along the bottom row for Notes, Folder List, and Shortcuts (seeFigure 1.2). Figure 1.2. Select buttons on the Navigation Pane to move between Outlook folder types.When you use a high screen resolution, Outlook enables you to have larger buttons. Youhave fewer buttons when you use a low resolution, such as 800x600. Click the arrows atthe bottom right to select which buttons are visible. By default, the Journal button is notshown; I added it for the screenshot.You can also reduce the buttons to one row: 1. Hover the mouse cursor over the bar resizing handle at the top of the Mail button. 2. Click and drag down or up to show or hide the full-sized buttons.You can also control which shortcuts Outlook shows on the buttons and the order inwhich theyre listed: 1. Click on the arrow at the lower right of the Navigation Pane. 2. Choose Add or Remove Buttons and select the buttons you want to show and deselect the ones you dont want to see. 3. Choose Navigation Pane Options to rearrange the order of the buttons, as shown in Figure 1.3. Figure 1.3. Select a button name and then use the Move Up and Move Down buttons to change the order in which the buttons appear. Uncheck any names for which you dont want to include buttons. You can use the Go menu instead of these buttons.Youre limited to using the buttons listed in Navigation Pane Options, so you cant addbuttons of your own. The bottom button bar remains in the Navigation Pane, even if you remove all the buttons from it. If you do remove buttons, you can use the Go menu or keyboard shortcuts to move between folders.Using All Mail FoldersMost people will spend the majority of their time in the All Mail folders view, or theywill after they get used to it. This display works like the Folder list, except only mailfolders are visible in this view.Youll notice the Favorite Folders shortcut group at the top of the Navigation Pane. Bydefault, it includes your Inbox, Sent folder, and two Search Folders. You can right-clickon any mail folder to add it to the Favorite folders. Unfortunately, you cant add nonmailfolders to it or remove it from the view.The All Mail Folders section includes the Outlook Today folder and all mail folders inyour profile. If you have HTTP (Hotmail) or IMAP accounts, those Inboxes are includedin the Favorite Folders list.Exchange Server Public Folders arent included in this view, although you can add PublicFolder Favorites to the Favorite Folders list.Using the Navigation Bar with Outlooks Other FoldersThe Navigation Pane looks much different when youre using Calendar, Contacts,Journal, Notes, and Tasks folders. Instead of a tree view of your folders, youll see a listof the folders. When more than one message store is open, all the same type of folders arelisted in the My (folder) group. A message store is where your messages are stored. When you use an Internet email account, its a Personal Folder store (PST). Exchange Server users have an Exchange mailbox or an Offline Store (OST) and can use a PST for archiving messages.When you have shared folders opened, theyll be grouped below the ones in your messagestore in the Other (folder) group, as seen in Figure 1.4. This applies only to ExchangeServer users and Contacts and Calendar folders for SharePoint Portal Server users. Figure 1.4. The Navigation Pane for all nonmail folders resembles this screenshot. This figure shows a Contacts folder from my public folder store as well as shared contacts from a SharePoint Portal Server.Optionally, you can show the Current View selector at the bottom of the NavigationPane. Turn it on or off using View, Arrange By, Show Views in Navigation Pane. TheNavigation Pane scrolls when you have many folders or views, making it less useful toinclude views in the Navigation Pane. Its a per-folder group option, so you can turn it offfor some folder types and turn it on for the folders on which you change views mostoften.The final option found in the Navigation Pane is Customize Current View. You cantcreate new views using this link, but it brings up the Customize dialog, enabling you tomodify or reset the current view. Customizing views is covered in Hour 3, Navigating the Outlook Interface. The Open Shared (folders) link ...