Using the Personal Address Book

Using the Personal Address Book Outlook 2003 supports the Contacts folder as an address book service as well as the personal address book (PAB).
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Using the Personal Address Book [ Team LiB ]Using the Personal Address BookOutlook 2003 supports the Contacts folder as an address book service as well as thepersonal address book (PAB). Although Outlook supports the use of a PAB, its adepreciated service and should not be used under most circumstances. If you dont have aPAB now, dont create one. You should use only the Contacts folder for your addressbook.If you upgraded to Outlook 2003 from a previous version of Outlook and are using aPAB, you should allow Outlook to import the PAB into its Contacts folder. If Outlookdoesnt offer to import it, use the File, Import and Export menu to import the records andconvert them to contacts. 1. Select Import from another program or file, and then click Next. 2. Choose Personal Address Book as the file type to import and then click Next. 3. Browse to locate your *pab file. 4. Select a destination folder and finish the import.The contents of your personal address book are imported into the selected folder. See Hour 19, Managing Your Data, for complete instructions on using Import and Export.In past versions, the PAB was the only way you could have distribution lists in Outlook,but because Outlook 2003 supports distribution lists in the Contacts folder, theres littleneed for the PAB now.To connect an old PAB to your Outlook profile, choose the Tools, E-mail Accounts menuand select Add a New Directory or Address Book. Select Additional Address Book, andthen select Personal Address Book from the next dialog. Browse to locate your PAB andconnect it to your profile. The PAB is now ready to use and the addresses will beavailable for addressing messages.After adding the PAB to your profile, you might need to adjust the order in whichOutlook searches the PAB and Contacts folders and which address book is listed first.Open the address book using Tools, Address Book, and then choose the Tools, Optionsmenu to display the Addressing dialog (see Figure 7.8). From this dialog, you can choosethe address list thats displayed first and the address list where your personal addresseswill be stored. Figure 7.8. Use the Addressing dialog to select the address list that displays in the Address Book window when the address book is opened, to set the Contacts folder where global address list addresses are saved locally when you choose Add to Contacts, and to set the order in which address lists are searched when Outlook resolves addresses.The final field in this dialog controls the order in which Outlook searches the addressbooks when resolving addresses. The address list search order is important becauseOutlook stops looking for addresses when it reaches the end of the address book where atleast one possible match has been located. When address resolution doesnt seem to workas you expect, try changing the search order of the address lists.If some of your address lists are missing from the fields on the Addressing dialog, choosethe Add button to add the missing folders to the Outlook Address Book. Use the Removebutton to remove address lists from the address book.[ Team LiB ]