Using Windows Messenger Integration

Using Windows Messenger Integration Because many Outlook users also use Windows Messenger, Outlook contacts provide integration between Windows Messenger contacts and email.
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Using Windows Messenger Integration[ Team LiB ]Using Windows Messenger IntegrationBecause many Outlook users also use Windows Messenger, Outlook contacts provideintegration between Windows Messenger contacts and email.You can enable Windows Messenger integration from the Tools, Options, Other tab. ThePerson Name smart tag, as shown in Figure 7.1, is enabled by default when you installOutlook. Check Display Messenger Status in the From Field to include the Messengerstatus icon with the smart tag.Figure 7.1. The senders Messenger status displays in the message header when the Person Name smart tag and Display Messenger Status are enabled.When the sender is in your contact list, the Messenger icon displays her status. The iconis gray when the sender is not in your Messenger contact list, when Display MessengerStatus is disabled, or when you are not signed into Windows Messenger. Disabling the Person smart tag removes many of the options available when you click on names or addresses in the message header. However, you can still right-click on the names and choose Add to Contacts and Look Up Contacts. When Messenger integration is disabled, the smart tag includes many of the same menu options, except for the ones requiring Messenger.When the sender is on your Messenger contact list, youll see the menu shown in Figure7.1. This menu shows the persons online status and includes options to send them anemail message, send an instant message, create a new contact, or open the personscontact. Additional Actions lists actions for other smart tags youve installed that work with contacts. A sample smart tag, Find People, searches all of your Contacts folders for matching names. Its available at http://www.cdolive.com/samples/.The smart tag works automatically when the senders email address is his Messengeraddress and is on your Messenger contact list. However, many Messenger users useHotmail or another email address as their Messenger address; in that case, you have toadd that users Messenger addresses to the IM field on his contact form. After you do this,the Person Name smart tag shows his Messenger status and you can send him an instantmessage by selecting Send Instant Message from the Person Name smart tag menu. Smart tags are functions that detect keywords in a document and provide options based on the type of keyword. For example, a Stock smart tag detects all potential stock symbols. Smart tags remain hidden until you hover your mouse over the text; at that point, a small button becomes visible. When you click on the button, several options are available on a menu. Office comes with several preinstalled smart tags; look for the list at Tools, AutoCorrect Options, Smart Tags. When Word is used as the email editor, smart tags are available in your messages. Paste Options and AutoCorrect Options look like smart tags, but are technically just options buttons because they cant be enhanced.The Messenger icon is red and the Send Instant Message item is dimmed on the PersonNames menu when the sender is offline.If the sender isnt on your Messenger contact list, the Person Names menu contains theAdd to Messenger Contacts option and the Messenger icon is gray. Choosing Add toMessenger Contacts initiates a connection to the Passport server to confirm that theaddress has a Passport account. If a Passport account exists for the address, Outlook addsthe address to your Messenger contact list. When the address is not associated with aPassport, a dialog informs that you the address does not exist in the Passport database.Only valid Passport addresses can be added to the Messenger contact list. The Person Name smart tag also works in Word. However, the Messenger contacts display name must match the name entered into Word and contain the first and last names for the tag to be enabled. For example, DianeP as a display name in Messenger doesnt enable the Person Name smart tag, but the tag does work with Diane P.[ Team LiB ]