[ Team LiB ] Using Alerts Outlook

[ Team LiB ] Using Alerts Outlook has three types of alerts: the desktop alert, which is semitransparent and displays when new messages arrive; new alerts, which display a custom message based on rules; and alerts that are sent from SharePoint server sites to alert you when information on the site is updated. This section is about the alerts sent from SharePoint sites. Alerts that you create using the SharePoint interface arent listed in Outlook. You must create the alert using the Manage Alerts tab in the Rules and Alerts dialog (see Figure 14.11). Figure 14.11. Use the Manage Alerts...
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[ Team LiB ] Using Alerts Outlook[ Team LiB ]Using AlertsOutlook has three types of alerts: the desktop alert, which is semitransparent and displayswhen new messages arrive; new alerts, which display a custom message based on rules;and alerts that are sent from SharePoint server sites to alert you when information on thesite is updated.This section is about the alerts sent from SharePoint sites. Alerts that you create using theSharePoint interface arent listed in Outlook. You must create the alert using the ManageAlerts tab in the Rules and Alerts dialog (see Figure 14.11). Figure 14.11. Use the Manage Alerts tab to view alerts that you created using the New Alert dialog in Outlook.Select New Alert to create an alert. The New Alert dialog opens with a list of sourcescurrently sending you alerts and a list of sources visited. You can also type the address ofyour SharePoint site in the Address field. The SharePoint site opens and you can selectthe alert type you want to create. When you finish, the alert is added to the list in Rulesand Alerts.The Alert Properties button opens the SharePoint site in your browser. View or edit theproperties of the alert from there.Alerts are sent by email and you can use the Create Rule dialog to create a rule to handlethe alert messages. Choose between displaying a New Alert window (as shown in Figure14.3), playing a selected sound, or moving the message to a specific folder. TheAdvanced button opens the Rules Wizard to the Select Conditions dialog, with the WhichIs an Alert E-mail condition preselected. These rules are added to the E-mail Rules listand are identified as alerts.[ Team LiB ]